California Odyssey Soccer Club

September 21, 2026

Opening

The informational meeting of the​COSC Board​ of Directors was called to order at 6:30pm by Joe O’hanian.

Present

Joe O’hanian Yaw Danso Cheri Kennedy via phone Kevin Brooks Raul Cantu Vitalis Otieno

Michi Williamson    Ian Lynch Danielle Edwards Jillian Coelho Nathan Smith Juan Carlos Ruiz Alicia Bly Daniel Weimer

Approval of Agenda

The agenda was unanimously approved as distributed.

Approval of Minutes

Joe made a motion to approve with Alicia 2nd to approve the minutes. All Approved.

Open Issues

Registrar’s report- 615 registered, 41 Juniors, 16 affiliates, 8 unregisteredTreasurer’s report- The club financial accounts are in good standings.  Danielle continues to work on A/R with membership. Alicia provided the Club’s current account status:  $1.123,213.19 Cash & Funds Reported, $1.167, 350 Byga Billable, Byga Collected $711,665, Byga adjustments -$46,758, Byga outstanding $423,336.

JRChecking ($12,136.91)JRSaving ($44,266.14), MLS ($25,575), NPSL ($1207.67), COSC Checking ($79,709.80) Club Savings ($178,192.59), UMB  ($692,196.45), Byga ($89,928.47). In Alicia’s report, the Club’s largest expense is coaching fees.  The numbers for expense reconciliation is deemed preliminary due to a 2month unreported of fees during the transition phase with the operations director position became vacant during that timeframe.

Field report- Dry Creek (younger) CEHS (olders)CES, CHS, Clark, CCC, Liberty, Edison.  Joe was able to line up Memorial High fields and said that we will have access to the snack bar so teams can use for a fundraising option, able to use lights when needed, Sat  games will need to start after 9:30am in the fall. He also said that he is looking at using the old Ryan’s gym for futsal.  It was said that inquiries about Sunnyside & Madera fields mostly have back door deals that effects the availability of their field.  Directors are working to give all teams access to lights.  They also have also proposed practice days for the Girls MWTH and TWTH for the Boys to alleviate field space with lights.  Kevin briefly suggested fundraising for a new field venue.  Joe spoke to Markarian about potential field site and there needs to be another meeting to discuss land lease/usage further.  Daniel is also working on another potential location.

Fundraising report- Congratulations to a successful fundraiser for the membership.  The raffle fundraiser brought in a little over $100K.  A special shout out to the Brooks family for procuring the raffle items and working with Jillian to push the fundraiser out to the membership.  Operations worked diligently to deposit all the funds immediately and complete all the credit allocations for the Club before this scheduled board meeting.  It was suggested that picture of items be provided with the tickets and Akili mentioned selling the tickets online for future raffles.  It was suggested to determine protocols for monies collected on the day of per Alicia since there was a deadline to turn in all monies by a certain date.

DOC reports- reports sent via email, Ian wants the winter futsal program to get situated to work out the kinks out.  Ian looking to bring on another coach on the boys side (A. Perez). Roberto needs GK gear (Michi to reach out to confirm size).  Trainings will be held at Dry Creek for youngers.  Daniel working with Ian & Frank to use Gaston for the futsal for the younger age group.  Need to notify Gateway that the usage may decrease.  Juan Carlos started focused training on Monday and Joe received good reviews overall.  The sessions will be held at East and will be rotating age groups.  Yaw completed the Trace inventory and looking to exchange a couple of cameras.  Daniel looking into switching camera systems.  It was brought up that we need to make sure the players have access to all possible film from Trace before contract runs out and that the new system is user friendly. Kevin had some concerns with the coaches utilizing the equipment, Hudl, Veo, Trace.  Yaw will be using them at San Diego Showcase.  Oti briefly mentioned that Live scan is not transferrable from one organization.  CPR is transferrable.  He suggested working out with the right schools and see if they have a place to store some items? All these requirements and a location to store AED equipment for the teams and we need to be in compliance by 2028.  Oti said there was concerns with the girls’ schedule which the League needs to work on it. He said things are in discussion with ECNL regarding the number of games, we are setting up Chivas affiliates to assist with numbers where needed.  A parent U15RL (Sonia) expressed frustration with the current situation and lack of progress and numbers that effect practice scenarios for the past couple of years.  The directors will work towards a better solution for the interim for practices and game-day when numbers are low. Oti pointed out that NorCal doesn’t allow promoting players from outside courses as it is considered as tryouts so need to approach recruitment properly.  It was also discussed about the culture of players don’t want to play on second teams and would rather on a first team on a lower level play.  Oti also addressed the debacle with the no game venue last weekend and also had to explain to ECNL.  This was the first time this has happened and has plans in place to ensure that this situation does not repeat itself.  There was an issue that came from this based on the coaches decision to play the game and did not follow ECNL protocol that Oti had directed the coach to adhere to proceed with the match. The end result was that they will have to replay the game at a neutral site.  A team manager complained about a confrontation with JC and requested a formal apology from him.  She was handling an issue with a referee regarding her team and wanted to make sure the correct information was submitted via NorCal app.  JC explained his interpretation of the situation and apologized as it was not his intent to upset or intimidate her in any way on the sideline.

Action items

Uniform sponsorship and social media planning.  Daniel discussed meeting with El Mexicano for potential sponsorship.  He also discussed setting up an online social media sponsorship.  Daniel also brought up his concern regarding club donation to playoff teams.  He is looking ahead as we potentially could have several teams in the playoffs and the current allotment for this past season was more than usual.  The Club has always set aside $10K for teams and each team has been given $2K to cover the coaches travel cost.  His concern was the amount was more than the usual allotment and wanted to make sure we keep with the usual standard.  Also, there was some discussion of what teams participated in playoffs vs a showcase.

New Business

Futsal- Earlier discussion with Director’s report

AGM- Nov 2nd@6:30pm, location TBD, no discussion on open positions

Bylaw Review-no discussion on bylaw revisions tabled to October meeting

Old Business

ID Camp- BK is still working out a fee schedule to create a budget to present.

PAD Issues/Complaints- Oti filed against a parent for an incident that happened at Clovis South.

Adjournment

Meeting was adjourned at 9:57pm.  The next scheduled meeting will be at 6:30pm on October 5, 2026 in 2525 Alluvial Ave –Conference Room.  Minutes submitted by: Michi Williamson